About.
The Art Index provides art collection management to help you achieve retrievability, insurability, and a secure legacy for your treasured pieces. Our services will transcend incomplete records to create a robust, easy to access, digital archive, because your art deserves everlasting value and appreciation. We meticulously document every detail to ensure future generations can share your passion.
Why hire a collection manager?
Without a dedicated collection manager, the volume and complexity of your holdings can easily become overwhelming. The burden of accurately cataloging can hinder your ability to fully appreciate your own collection and even impact insurance claims, valuations, and lead to the unintentional loss of valuable assets.
The Art Index brings clarity to disorganized records which ensures that your art investments are protected and your legacy preserved.
Evolve from
owner to
informed
steward.
Who do we work with?
The Art Index embraces a vibrant community of art enthusiasts. We cater to collectors of all levels, artists, appraisers, and art industry professionals.
Whether you safeguard a museum-worthy archive, nurture a cherished family heirloom, or are just starting your art journey, The Art Index can empower your passion.
Services Offered
DATABASE CREATION & MAINTENANCE
- Catalog artworks, creating a comprehensive digital archive of the work’s pertinent information
- Communicate with artistic institutions for essential data on collection
COLLECTION
RECONCILIATION
- Reconcile information in database with what’s physically in location to validate its accuracy
- Address any unknown information and complete artwork records
DOCUMENTATION ORGANIZING
- Scan documents relating to artwork
- Reconcile scanned documents with object records
- Review, collate, and create a comprehensive digital & physical filing system
LOCATION & LOAN ADMINISTRATION
- Keep record of artwork locations
- Track artwork locations while on loan
- Archive necessary documents such as insurance reports, loan agreements, and more
PHOTOGRAPHY
&
CONDITION REPORTING
- Photograph artwork to correspond with database entries
- Assess condition of artwork
- Document state through condition reports and supporting images
ARTIST & ARTWORK
RESEARCH
- Conduct research on artists in collection
If you don't see a specific service offered, please contact us, and we'll do our best to accommodate your needs.
Just as every piece of art is unique, so is each collection with individual needs benefiting from a personalized approach. Tell us about your collection, and we'll find a solution that works.
